Run your martial arts school, not the admin
Running a martial arts school means more than teaching technique. There are classes to schedule, memberships to manage, gradings to track and payments to collect, all while building the community that keeps students coming back.
ClubWise puts the admin in one place, so you can spend your time on the mat rather than behind a desk.
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Put the right tools behind your school
With ClubWise handling the admin, staying on top of everything inside your school gets much easier.
Here are some of the tools that help.
Student profiles and grading
Every student’s belt or grade, grading history, attendance and contact details sit on one profile.
You can see who is due to grade, who has been away, and who is ready to progress, all without digging through paper records.
Class scheduling
Set up and manage your class timetable with ease.
With our software, your staff can adjust schedules on desktop or mobile at any time. Availability is always visible, helping you keep the flow of sessions organised.
Entry control
Give students fast, secure access every time they arrive.
Entry works by QR code, PIN or card, with permissions set by role, and keeps working offline so a dropped connection never stops class starting.
Payments
Collect regular fees automatically and track one-off charges like gradings, kit and competition entries in the same place.
Automated reminders cut missed payments, and you get a clear view of what is owed and what has come in.
Staff scheduling
Plan instructor shifts and monitor hours with a clear view across your team.
The system helps you balance workloads and manage staffing efficiently. You’ll always know how staff time is being used throughout the facility.
Live reporting
Access real-time insights on attendance, revenue and class performance to inform your decisions.
Reports are easy to view on desktop or mobile, keeping you connected. This gives you the knowledge you need to run your gym with confidence.
Build a better student experience
ClubWise does not just make your school easier to run. It makes it better to be a student at, too. Here is how.
Quick class bookings
Students can book classes in just a few taps. They can see availability instantly and secure their spot with ease. This helps them stay engaged and on track with their training.
Easy gym entry
With QR access, students can enter the gym without delays or frustration. There’s no waiting at the door or managing check-ins manually. From the moment they arrive, their focus stays on training.
Transparent payments
Students have clear visibility of what they owe and when payments are due. Everything is easy to track, helping them stay on top of their accounts. This builds trust and keeps things running smoothly for everyone.
Training progress
Students see their attendance, grading progress and belt history in the app. Watching themselves move toward the next grade is one of the strongest reasons they keep training, and keep paying.
Positive gym environment
When admin runs smoothly, your gym atmosphere improves. Students experience a well-organised, welcoming space that supports their progress. This helps build a strong community and encourages loyalty.
See ClubWise set up for your school
Book a demo and we will show you ClubWise running the way a martial arts school actually works, from gradings to class timetables to fees.