Gym management software that runs the admin
Running a gym means juggling more than just classes. You’re chasing late payments, dealing with last-minute cancellations and trying to grow memberships, all while keeping operations on track. That’s where ClubWise helps.
ClubWise is an all-in-one fitness gym software designed to reduce payment headaches, cut down on no-shows and give you the tools to grow.
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With flexible direct debit billing, automated member communication and smart lead management, you get full oversight of your gym, whether you’re running a single studio or multiple locations. Built with gym owners in mind, ClubWise takes the admin off your plate, so your team can focus on member experience and retention rather than paperwork
Maintain reliable cash flow
Cash flow is one of the biggest worries for gym owners.
ClubWise collects your direct debits in-house under its own FCA authorisation, so revenue is predictable and arrives on schedule. Bill members weekly, fortnightly or monthly, with automatic SMS and email reminders chasing missed payments for you.
Grow memberships
ClubWise’s built-in gym CRM tracks leads, runs automated SMS and email campaigns and monitors your referral programme in one place.
Whether a lead comes from a gym tour, an online enquiry or an open day, you can move it through the pipeline with less admin and a better conversion rate.
Keep members engaged
Keeping members is cheaper than finding new ones.
The FitSense app gives members control over their own journey: booking, progress, milestones and push notifications for offers and updates. In-app loyalty rewards keep them coming back, which is where retention is won.
A system that’s built for your gym
ClubWise is flexible enough to work across a variety of fitness business types, including:
Independent gyms
Automate time-consuming admin and improve retention with built-in loyalty tools that reduce no-shows and help members stay consistent.
Multi-site facilities
Struggling to keep oversight across locations? ClubWise unifies your data with permission-based staff access and centralised reporting so you’re always in control, no matter how many clubs you operate.
Studios and personal training
If you’re juggling individual sessions, class credits and client comms, ClubWise simplifies the entire booking process, tracks usage and lets you personalise interactions with ease so there’s no need for manual follow-ups.
Martial arts or boxing gyms
Say goodbye to paper registers and ad-hoc scheduling. ClubWise tracks attendance, automates coach shifts and streamlines check-ins, helping you keep classes focused, structured and on time.
Functional fitness or Pilates
Keep members progressing and returning with class pack tracking, milestone-triggered re-engagement campaigns and performance monitoring all built into one intuitive platform.
See how ClubWise adapts to your kind of gym, and explore the full range of business types it supports.
With ClubWise, switching is simple
Changing systems can feel like a risk, but with ClubWise, you’re supported from start to finish.
Data migration
We’ll help securely import member records, billing data and class schedules.
Onboarding plan
You’ll receive a tailored onboarding roadmap and timeline.
Staff training
Your team gets training sessions and resources to hit the ground running.
Ongoing support
UK-based help when you need it, on your hours, whether that is a standard week or the early mornings and late nights a gym actually runs on.
We have helped hundreds of gyms switch smoothly, with no downtime and no drama, just a better system from day one.
Ready to simplify and scale?
ClubWise gives you control of operations, a better member experience and the tools to grow, with UK-based support and FCA-regulated billing built in. Book a demo and we will show you how it works for a gym like yours.
Book a demo to see how ClubWise can streamline your gym management today.
Request a demo today