Gyms
Running a gym means juggling more than just classes. You’re chasing late payments, dealing with last-minute cancellations and trying to grow memberships, all while keeping operations on track. That’s where ClubWise helps.
ClubWise is an all-in-one fitness gym software designed to reduce payment headaches, cut down on no-shows and give you the tools to grow.
With flexible direct debit billing, automated member communication and smart lead management, you get full oversight of your gym, whether you’re running a single studio or multiple locations.
Built with gym owners in mind, ClubWise takes the admin off your plate so your team can focus on member experience and retention — not paperwork.
Maintain reliable cash flow
Stay financially stable with automated, FCA-accredited billing.
Cash flow is one of the biggest concerns for gym owners. ClubWise helps you maintain predictable revenue with FCA-accredited Direct Debit billing built into your fitness gym software. You can bill members weekly, fortnightly or monthly, and the system automatically sends SMS and email reminders for missed payments. That means less chasing, fewer manual tasks and more time focused on running your gym.
Grow memberships
Turn interest into paying members without adding workload.
New members are the lifeblood of your business. ClubWise’s built-in gym CRM gives you the tools to track leads, run automated SMS and email campaigns and monitor your referral programme all in one place. Whether it’s from a studio tour, online inquiry or open day, you’ll capture leads quickly and move them through the sales pipeline with less admin and better results.
Keep members engaged
Deliver a premium experience that boosts retention.
It’s easier to keep members than find new ones if you keep them motivated. ClubWise includes the FitSense Member App, which gives clients control over their fitness journey. They can manage bookings, view progress, track milestones and receive push notifications for updates and offers. Loyalty features like in-app rewards help drive ongoing engagement and build stronger member relationships
A system that’s built for your gym
ClubWise is flexible enough to work across a variety of fitness business types, including:
Independent gyms
Automate time-consuming admin and improve retention with built-in loyalty tools that reduce no-shows and help members stay consistent.
Multi-site facilities
Struggling to keep oversight across locations? ClubWise unifies your data with permission-based staff access and centralised reporting so you’re always in control, no matter how many clubs you operate.
Studios and personal training
If you’re juggling individual sessions, class credits and client comms, ClubWise simplifies the entire booking process, tracks usage and lets you personalise interactions with ease so there’s no need for manual follow-ups.
Martial arts or boxing gyms
Say goodbye to paper registers and ad-hoc scheduling. ClubWise tracks attendance, automates coach shifts and streamlines check-ins, helping you keep classes focused, structured and on time.
Functional fitness or Pilates
Keep members progressing and returning with class pack tracking, milestone-triggered re-engagement campaigns and performance monitoring all built into one intuitive platform.
See more about our club management solutions and how you can tailor ClubWise’s system to become your perfect fitness gym’s software.
With ClubWise, switching is simple
Changing systems can feel like a risk, but with ClubWise, you’re supported from start to finish.
Data migration
We’ll help securely import member records, billing data and class schedules.
Onboarding plan
You’ll receive a tailored onboarding roadmap and timeline.
Staff training
Your team gets training sessions and resources to hit the ground running.
Ongoing support
Local-based help when you need it, whether you’re working on UK hours or juggling operations outside the 9 to 5.
We’ve helped hundreds of gyms make the switch smoothly. No downtime, no stress — just better systems from day one.
Ready to simplify and scale?
ClubWise is more than just fitness gym software. It’s a platform that helps you take control of your operations, deliver a better member experience and grow your business with confidence.
With local support, FCA-accredited billing and smart tools across every touchpoint, ClubWise is built to support gyms and fitness facilities today and always. Book a demo to see how ClubWise can streamline your gym management today.