ClubWise mobile
ClubWise provides a truly flexible club management solution. It It allows your team to be more mobile, freeing you to focus on what matters:, your members.
ClubWise is your all-in-one, fully flexible club management solution
Designed to keep your team mobile and your operations seamless, ClubWise gives you the freedom to focus on what truly matters: your members.
Unlike basic systems, our software offers a comprehensive suite of tools that support every part of your club, all in one place.
Discover the benefits of a complete club management software solution
Success in the fitness industry now comes down to more than just great facilities or passionate instructors — it’s about operational excellence, member satisfaction and data-driven decision-making. That’s where a complete fitness club management software solution like ClubWise comes in.
A well-integrated fitness club management system offers a central hub for every touchpoint of your business, from initial enquiries to onboarding, retention, payments and staff scheduling. With ClubWise, your club can automate most everyday admin tasks, reduce human error and free up valuable time for meaningful member interactions.
Manage your club on the go with ClubWise Mobile
ClubWise Mobile is a flexible and mobile fitness club management solution, allowing you to carry out club and member management tasks while on the go.
This flexibility allows you to interact with your members more freely, helping you to build a rapport and secure those crucial ‘next visits’.
Visit our ClubWise Mobile web page to see the full features and benefits of ClubWise Mobile.
Booking and scheduling
This time-saving module allows members to book themselves into classes and appointments online and, have your team make bookings in-club. No more administering paper-based diaries and class booking systems!
Our Booking and Scheduling management software also syncs up to FitSense and ClubWise Mobile, giving your members quick, flexible and simple booking methods. It also allows, your trainers to book members into classes while they are engaging on the gym floor.
ClubWise provides you with full reporting on attendance figures, successful classes by time and instructor, and much more to enable you to make your studio work for you.
Simple staff management
Your staff is a key component of your club’s success, and effective management is critical.
The Diary Module allows you to set rotas and store important staff information. You can also see exactly how well your staff is utilised and in what areas their time is being spent.
The Diary module is also available on ClubWise Mobile, giving your team the flexibility to engage with your members and prospects on the gym floor or on outreach, by allowing them to book PT sessions, induction appointments, sales appointments and programme review appointments wherever they are, on their mobile device.
Your team can view and track their rota and appointments remotely via their mobile phones, helping them manage their busy schedules.
Full visibility of your club’s performance
The ClubWise Dashboard provides vital information on every area of your business, such as direct debit income, memberships sold, retention, attrition, staff activity, referrals made —–- to name but a few.
Presented clearly and simply, this fitness and health club management system helps you measure your club’s performance against targets, enabling you to make better-informed business decisions, quickly.
You can also view your key KPIs on ClubWise Mobile, enabling you to quickly reference your club’s key performance indicators, on the move.
Membership management
Each member record contains a comprehensive picture of every connection your member has with your club.
From the day they became a prospect and informed you of their goals, through to the present moment, you can see every session attended, every communication sent, every topic of discussion, every club check-in, referrals made and all aspects of financial information, too.
This fitness club membership software includes arrears notifications, payment statements, debt collection and direct debit rates. This overall picture helps you make each and every subsequent connection more meaningful.
Prospect management
ClubWise’s fitness club management software gives you the tools to capture, organise and nurture leads with ease.
From the moment a prospect shows interest, our built-in CRM and Task List features help your team stay on top of communications, ensuring timely follow-ups and a smoother path to membership.
With Google Maps and demographic insights, you’ll know exactly where your members and hot prospects are located. This lets you plan smarter, more effective marketing campaigns. Plus, with ClubWise Mobile, you can capture prospect info on the go — no Wi-Fi needed. Your data will sync with ClubWise as soon as you connect to Wi-Fi or mobile roaming data.
Access control
The ClubWise fitness club management system includes a fully integrated QR Code Access Control system via the FitSense Member App, designed to keep your club secure while making entry quick and easy for members.
Each QR code expires shortly after check-in, adding an extra layer of security that’s especially useful for 24/7 clubs where staff may not always be on site.
If QR codes aren’t your preferred method, the system also works with swipe cards, biometric readers or PIN entry, giving your members the flexibility to access the club in a way that suits them.
Even if the internet goes down, the system keeps running offline to avoid any disruption. Behind the scenes, your team can track member visits, control entry for those on freeze or in arrears and manage everything from one central platform.
Scalable for clubs of all sizes
ClubWise offers the flexibility and performance required to support clubs of any size, from boutique studios to large, multi-location fitness brands. As a fully integrated fitness club management system, it allows your operations to grow without limitations, ensuring that your software keeps pace with your business.
For smaller clubs or independent operators, ClubWise provides:
- A single, mobile-first platform to manage bookings, memberships, payments and communication.
- Easy onboarding with minimal technical training.
- Streamlined admin that frees up time for member engagement.
- Cost-effective software that maximises return on investment.
For larger gyms, franchises and multi-site operations, ClubWise scales seamlessly by offering:
- Centralised reporting across locations, with mobile KPI access for regional managers.
- Unified member databases and smart segmentation tools for marketing and retention.
- Staff scheduling tools with visibility across locations and departments.
- Integration with secure payment systems, debt collection workflows and advanced analytics.
Whether you’re running a start-up studio or overseeing a large network of clubs, ClubWise’s flexible health club management software ensures your systems remain agile, reliable and easy to use, no matter how your operations evolve.
Designed for every type of fitness and wellness studio
ClubWise isn’t limited to traditional gyms. It’s purpose-built to serve a wide variety of fitness and wellness businesses by adapting to their unique operating models, member needs and session formats. This makes it the ideal fitness club management solution for clubs that value personalisation and flexibility.
Studios and facilities that thrive with ClubWise include:
Functional fitness and HIIT gyms
Easily schedule group training blocks, manage waitlists and track high-volume member attendance.
Boutique wellness spaces
From barre and spin classes to hybrid wellness centres offering massage or physiotherapy, ClubWise helps unify bookings, staff time tracking and revenue reports.
Yoga and Pilates studios
Manage recurring class bookings, monitor instructor schedules and provide seamless check-in experiences via cards, biometric readers or QR codes.
Personal training studios
Keep client notes, payment history and appointment calendars all in one place for each PT client.
Dance studios
Coordinate class schedules by age group or skill level and manage payments for casual or term-based programs.
Whether you’re running a start-up studio or overseeing a large network of clubs, ClubWise’s flexible health club management software ensures your systems remain agile, reliable and easy to use, no matter how your operations evolve.
Transform how your club operates with ClubWise
Discover how ClubWise can streamline your daily processes, empower your team and elevate your member experience. Whether you’re just starting out or looking to scale, our all-in-one fitness club management software gives you the tools you need to succeed.
Book your free demo today and see how our comprehensive fitness club management system can work for your club.