Gym booking system and class scheduling
Members book, reschedule and cancel from their phone. Your timetable updates as they do it, so the diary at the desk is always the same one the member is looking at.
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Booking and class scheduling features
Everything that gets booked, in one place
Group classes, PT sessions, courses and one-off workshops all run off the same timetable, with their own durations, capacities and booking rules. Your team sees one diary rather than a class list, a PT calendar and a spreadsheet for courses. Request a demo today
Built to handle a full timetable
Set capacity per class, run waitlists that fill automatically when someone cancels, and let members book across multiple sites if you run more than one. The busier the timetable, the more of this the system absorbs. Request a demo todayFeatures that make our gym booking system one of a kind
Effortless class and appointment scheduling
One timetable for classes, PT and appointments.
Build the schedule once and it appears everywhere: the desk, the FitSense member app and ClubWise Mobile for staff on the floor. Because everything reads from the same timetable, double bookings and conflicts do not happen. Attendance by class, time and instructor is tracked as it goes, so you can see which sessions are worth keeping.Seamless integration with your operations
Bookings connected to memberships and payments.
A booking checks the member’s status before it confirms, so someone in arrears or on a lapsed membership cannot book a class they are not entitled to. Class packs decrement automatically and paid sessions bill without anyone raising an invoice.
Mobile-friendly for on-the-go bookings
Members manage their own bookings.
Book, reschedule and cancel from the FitSense app, with a waitlist to join if a class is full. Late cancellations free the space automatically and the next person on the list is notified, so classes run full without anyone at the desk managing it.Recurring bookings made easy
Regulars book once, not every week
A member who comes to the same class every Tuesday can book the whole block in one go rather than rebooking weekly. Their place is held, and if they cannot make one week they release just that session. For your timetable it means a predictable core of regulars in every class.
Why choose ClubWise for your fitness booking software
1
Members handle their own bookings, cancellations and waitlist places, which takes the most common front desk interruption off your team.
Fewer calls to the desk
2
Waitlist promotions, class pack deductions and booking confirmations all happen without anyone triggering them.
The timetable runs itself
3
Run one timetable per location or let members book across all of them. Adding a site does not mean rebuilding your setup.
Works across sites
4
Know what’s working within your studio with the ClubWise fitness booking software. We help you gain insights into class attendance, peak booking times and member preferences, helping you make data-driven decisions that can improve your service offerings.
Advanced analytics
5
Booking data is held securely and handled in line with Australian privacy requirements, with the timetable accessible from any device.
Available when you need it
See it with your timetable
Book a demo and we will set up a version of your current timetable, so you can see how it behaves rather than looking at a generic example. Request a demo todayFrequently asked questions
Bookings and class scheduling AU
Yes. Members book, reschedule and cancel through the FitSense app, and join waitlists when a class is full. The app can be branded with your colours, logo and graphics.
Yes. Each site can run its own timetable and instructor roster, and you can allow members to book across locations or keep them to their home site.
Yes, our fitness scheduling software permits recurring bookings, making it simple for members to secure their favourite classes or training sessions without needing to rebook every time.
Members join a waitlist. If someone cancels, the next person is notified and the space is theirs, without anyone at the club managing the list.
Yes. Classes can be included in a membership, paid individually or drawn from a class pack, with pack balances deducted automatically as sessions are booked.
Yes. You can set how far in advance members must cancel, and apply a charge or forfeit a class pack credit for late cancellations and no-shows.