Gym access control that works when nobody is on the desk
Members check in with a QR code from the FitSense app. Codes expire after 25 seconds and cannot be screenshotted, so entry stays controlled whether or not you have staff on site.
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Access control solution offers
How QR entry works
A member opens FitSense, taps check in and scans at the door. The code is generated on the spot and expires seconds later, so it cannot be passed to someone else or reused. Entry rights come straight from their membership status, which means a lapsed or frozen membership stops working at the door without anyone updating a list.
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Say goodbye to old-school entry systems
Cards get lost, lent out and cloned. Keys get copied. Manual check-in needs somebody standing there. Every one of those is a cost, and in an unstaffed gym the first two are a liability. A code that lives on the member’s phone and expires in seconds removes all three problems at once.
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Time-limited codes
Once a member taps check in, the code expires after 25 seconds.
Long enough to walk to the door, short enough that a screenshot sent to a friend is useless by the time it arrives.
Works without a connection
If your internet drops or a member has no signal, entry still works.
For a gym running unstaffed at 5am, that is the difference between a normal morning and a queue of people outside who cannot get in.
Check-in that reinforces the habit
After entry, the member sees their visit count against their monthly goal.
A small thing, but it turns a door scan into a moment of progress, and visit frequency is the strongest predictor of whether a membership renews.
Tied to membership status
Entry rights follow the member record.
Someone in arrears or on a freeze stops getting in automatically, and every scan is logged against their profile, so visit data feeds your reporting without a separate system.
Not just QR
If you already have swipe cards, biometric readers or PIN pads installed, ClubWise works with them.
You do not have to replace hardware to move across.
How different clubs use it
The same system, set up three different ways.
24/7 gyms: entry without staff
With our 24-hour gym management software, members can check in via time-limited QR codes — no staff needed. Even during late-night or early-morning hours, your gym stays secure, accessible and efficient.
Boutique studios: access tied to bookings.
Boutique studios thrive on member experience. With ClubWise, clients can track their visit goals in-app after each check-in, giving them a motivational boost. Meanwhile, you get real-time attendance data and seamless control over access based on bookings or membership status.
CrossFit boxes: capacity control per session
High-intensity spaces need high-level control. Use ClubWise to restrict access to only those who’ve booked or paid for sessions. Keep track of who’s checked in, monitor class sizes and ensure everyone’s where they need to be.
Discover the difference with ClubWise
See how ClubWise can transform the way you manage access, engage members and streamline gym operations. Book a demo today and discover the power of a fully integrated gym access control system backed by advanced 24-hour gym management software.
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